Office & Recruitment Administrator

1. Administration

a, Office Administration

• Manage the company’s meeting rooms
• Maintain general company’s operations office files
• Manage and place orders for office stationery, equipment and furniture
• Manage taxi cards, company grab account, phone line, internet
• Register, manage business card and parking space for employee
• Collect bills, invoices, check debit of services provider and submit to Accounting Department monthly
• Contact maintenance services if problems happen
• Other tasks as assigned by BOD/ HR Manager

b, HR Administration

• Create user/email and connect printers, scan folder for employee
• Create and update Employee info into Acumatica and related systems of the company
• Set up working space, equipment and other office facilities for employee
• Conduct the company events such as International Women’s Day, Vietnamese Women’s Day,..
• Coordinate with HR Department to organize year-end party, company trip and other activities
• Purchase and prepare TET gifts for the company
• Organize Li Xi for employee every year
• Organize annual health check-up
• Register the increase/decrease changing cases for accident insurance
• Check quotation and renew accident insurance contract
• 2. Recruitment activities support
• Ensure the company organization chart is updated every month
• In charge of all administration related to on-boarding process
• Send email to the company for recruitment internal referral bi-monthly
• Post and advertise job through various channels, such as recruitment channel, social media and professional networks
• Participate in Job fairs and in-house recruitment events

3. Reception

• Welcome visitors and direct them to the relevant office/personnel
• Receive and transfer calls, Fax to proper internal extension
• Receive and manage daily mails/ deliverer/ couriers
• Book flight, hotel, car rental for BOD, employees for business trip

* Requirements:

• Open for Fresh Graduates who has interest in administration and recruitment job
• Understanding of the general recruitment lifecycle (sourcing, screening, interviewing, and onboarding) is a plus
• Good communication 4 skills in both Vietnamese and English
• Good sense of people, good judgment and people assessment skills
• Good organization to manage multiple tasks and coordinate with different stakeholders efficiently.
• Good time-management skills, with the ability to prioritize tasks and problem-solving
• Careful, proactive, responsible, creative and result-oriented
• Be able to work independently or in team
• Comfortable handling confidential information

* What we offer:

• Competitive base salary with monthly bonus + 13th month salary
• Compulsory insurances are fully covered after probation
• An open and dynamic English working environment with promotion opportunities
• Great chance to develop through on-the-job training methods
• Friendly, professional and supportive colleagues

* Working location: 117 – 119 – 121 Nguyen Du, Ben Thanh Ward, District 1, HCMC

* Working time: 8:00 – 17:30; Monday – Friday

Ngành nghề: Mới tốt nghiệp / Thực tập, Hành chính / Thư ký, Xây dựng

Kinh nghiệm: 0 Năm

Cấp bậc: Mới tốt nghiệp

Hình thức: Nhân viên chính thức, Thực tập

Địa điểm: Hồ Chí Minh