Admin Line Manager - [Aeon Tân Phú]

1. Administrative tasks & Cost Control

- Implement store operating plan, control store expenditure within budget parameters, sustain during financial year, to come up with cost saving plan.

- Develop strategies to reduce administrative costs, gain operational efficiency.

- Make periodical report related to costs and other matters.

- Develop and implement new administrative systems, such as record management.

- Supervise daily store's opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.

- Supervise the ordering and issuing of uniforms, name badges, swipe cards, material to ensure cost efficiency.

- Make working roster for store's Line Manager and roster for store's opening and closing.

- Coordinate with Aeon Delight to tackle issues relating to house-keeping, security and technical matters.

- Receive and work with inspection team from governmental authorities.

- Supervise other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

2. Merchandising management

- Stock take Leading:

+ Make sure implement the bi annual stock take (Store) and monthly stocktake (Foodline) within rules& proccess.

+ Analyze stock take report and reconcile with data storage system in cooperation with other departments.

+ Keep stock control systems up to date and ensure inventory accuracy.

+ Maintain receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, procedures.

- Merchandise Receiving:

+ Have deep knowledge and understanding about Law & regulations regarding merchandising management, food safety and hygiene, fire safety and ensure subordinates follow accordingly.

+ Develop procedures and ensure loading of containers and trucks are accurate and timely.

- Price alteration: work with Merchandising and Accounting Departments to resolve receiving discrepancies.

- Supplier Management:

+ Take leading role in dealing with suppliers to solve any arising issues relating to merchandise or to solve suppliers' complaints.

+ Participate in negotiation together with Legal, Merchandising and Supplier Management Departments with Suppliers during the sourcing selection process and ongoing contract and relationship management.

3. 5S, Safety Implementation & Facilities Responsibility

- Responsible on 5S & safety of personnel working at the loading bay, backyard& backroom.

- Oversea the planned maintenance of vehicles, machinery and equipment.

- Check and plan to maintain, repare, buy the machine, equipment.

- Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.

4. Process- Guidelines & Supporting roles

- Develop working process, guidelines for other departments to ensure smooth operation.

- Ensure compliance in internal controls.

- Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.

- Plan ahead and work towards material order and related processes for new store's opening.

- Support other functions in execution of promotion schemes, customer survey, handling customer's grievance and finding solutions to arisen difficulties in operation.

5. Rules-Regulations & Duties

- Follow all working procedures, the company's policies, rules and regulations.

- Check, monitor, remind and guide subordinates to follow the rules and regulations.

- Make regular reports and statistics on a daily, weekly and monthly basis.

- Support other departments as necessary.

- Other tasks or responsibilities as assigned by Deputy Store Manager or Store Manager.